Jammu & Kashmir Police - Working for peace

POLICE HEADQUARTERS J&K SRINAGAR

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NIT NO 12 OF 2008

DATED: 26 / 08 / 2008

               For and on behalf of the Governor J&K State, sealed tenders are invited from original manufacturers, approved/authorised dealers and registered firms, affixing revenue stamp worth Rs 5/- duly sealed with sealing wax and stamp of the tenderer, for the supply of equipment items as specified in Annexure “A” Group I & II to this NIT.

2-                        The tenders should be properly sealed and addressed to IGP (Hqrs) C/O Director General of Police, J&K Srinagar. The tender envelops should be super scribed “TENDER FOR GROUP I/II of Annexure-A as the case may be. The tenders may be sent by post well in time or delivered personally which ever is convenient to the tenderer. No telegraphic tender shall be accepted.

3.                       The tender offers alongwith specification/s duly accepted by tenderer shall be received by Police Headquarters J&K at Srinagar on or before 20 .09.2008 upto 1600 hours. The tenders received after the expiry of prescribed period will not be entertained and shall be liable for rejection. The sample/s shall be received at Police Central Stores Zewan Srinagar only on or before 20.09.2008 upto 1600 hours.

4-                        The tenders will be opened on 24.09.2008 at 1100 hours at Police Headquarters J&K Srinagar in presence of intending tenderers who may choose to be present. In case of unforeseen circumstances, the date of opening will be next working day.

5-                        The intending tenderer/s will have to send the Earnest Money only in shape of CDR / FDR equivalent to 2 % of the total value of the contract or Rs.50,000/- (in lump sum) which ever is less against pledged to IGP (Hqrs.) PHQ J&K with the tender offer, failing which the tender shall be liable for rejection. However, J&K Govt. rules with regard to furnishing of EMD in respect of SSI units (Registered) shall be applicable in letter and spirit. The Government/ Semi Govt. or similar other concerns, claiming exemption from the payment of EMD shall have to append duly authenticated orders, certificate etc. from competent authority supporting their claims.

6-                        The tender fee has been fixed at Rs. 1000/- which should accompany the tender offer in the shape of a crossed demand draft favouring Chief Accounts Officer PHQ, J&K payable at Srinagar. The tender fee is not refundable and the same will be deposited in the Govt. Treasury under Head 0055-Police for the year 2008-09. The tender offer will not be considered without tender fee. However the Govt./Semi-Govt. concerns of the J&K State claming exemption should append authenticated orders, certificates etc. issued by competent authority in support of their claim.

7-                        The local SSI unit/s as per current Govt. rules are required to pay only 50% of the amount of prescribed earnest money or Rs.5000/- which ever is lower. However, the permanent SSI unit registration certificate duly authenticated shall have to be furnished with the tender by the SSI unit/s. In absence of the said certificate, benefits of the SSI unit/s will not be allowed.

8-                        The rate/s etc. quoted against this NIT shall be valid till 31^st December 2009. The rate/s so quoted should be inclusive (calculation to be shown separately) of all leviable duties, taxes, State entry tax, VAT, toll tax, freight. Insurance, Octroi etc to the point of delivery and F.O.R. destination i.e. Police Central Stores, Jammu/ Srinagar. The firm quoting their rate/s for any other destination as asked for in the NIT shall be liable for rejection. No escalation of rates will be allowed during the validity period i.e. upto 31.12.2009. The successful tenderer shall have to make the supplies within the stipulated period as would be mentioned in the supply order. The rate/s quoted should be written both in figures and words and free from over writings, cuttings and alterations.

9.                        Minimum onsite warranty of the product shall have to be given alongwith Make, Model, Pattern and Size of the item/s quoted for. In absence of warranty of the product, the tender offer shall be liable for rejection. The firm shall have to give live demonstration of the product at PHQ (wherever necessary) as and when required. The firm shall also be liable for free installation/ commissioning and on site training, where ever required. The firm shall also provide expected life of the product, availability of spares after onsite warranty, details of service centres/ authorised service professionals, certificate of IS specifications/ ISI mark etc., (wherever applicable), and other certificates, if any, alongwith tender documents. However, annexation of appendixes of unnecessary papers, documents, certificates etc. should be avoided.

10.                     The intending tenderer/s should furnish tender/s in two parts, one part containing rate offer, earnest money, supporting test report of the sample indicating composition / ingredient / strength / texture etc. of the material used in the item/s from Govt./Semi Govt./Govt. recognized/ approved laboratories, test houses of repute etc and the other part containing sample/s which should bear the quality/ manufacturer’s name prominently. The test report/s:-

(i)                             Should be furnished in original, duly typed having (no overwriting, cutting, alteration, signed, stamped and sealed by the authorized signatory/ies. The test report/s should be current;

(ii)                           should bear the full name, address, phone/fax no., designation of the authorised signatory/ies;

(iii)                         should include duly attested copy of certificate of recognition/ approval from Govt./ appropriate authority;

(iv)                          Is/are required to be furnished compulsorily in respect of all items mentioned in Annexure A Group II. For other items, they are not mandatory.

(v)                            At the discretion of this Hqrs, may be subjected to scrutiny, verification etc. to establish the bonafide and authenticity. This Hqrs. also reserves the right to get the sample/s retested from any other laboratory/ test house etc;

(vi)                          should be complete in all respects and either incomplete or without test report/s, the tender offer/s are liable for rejection;

(vii)                        should make a mention of tested sample/s alongwith mark of identification on such test sample which should then be properly marked alongwith stamp/signature (of authorised signatory/ies) of the laboratory/test house etc

11-                     A maximum of three samples and rates from one tenderer will be accepted for every item tendered for. No multiple samples or alterations of this condition in any way will be accepted.

12-                     Certificate regarding quoted rates being minimum as applicable to Govt. departments should be furnished.

13-         The successful tenderer shall have to enter into an agreement on prescribed proforma ( not later than 25 days of the issue of supply order) with the Department for due performance of the contract.

14.                      The tenderer is required to furnish an authenticated copy of Sales Tax/ VAT clearance certificates (alongwith the tender offer or at the time of payments) for the current year or for previous financial year. The PHQ shall be at liberty to put to scrutiny, verification etc. the STCC so furnished by the successful tenderer.

15-                     The quantities indicated in the tender Notification are tentative and this Headquarters reserves absolute rights to change the same without any prior notification upto the validity of rate contract of this NIT.

16-                     The authority/authorities reserve absolute powers to reject or accept any tender or part thereof without assigning any reason and without any legal obligations. Any clause incorporated in the tender (contradicting the NIT) in any way shall make such offer liable for rejection.

17-                     Copies of terms and conditions can be had on any working day (during office hours) from AIG (Prov/Tpt) Police Headquarters J&K or offices of DIG of Police Jammu or SSP J&K CID Cell, 2 Kotla Lane, New Delhi.

No. Prov-1/NIT/UE-06/ 38130-230                             Dated:- 26 / 08 /2008

ANNEXURE “A” OF NIT NO. 12 of 2008

DATED 26 . 08 . 2008

Group I

S.No	Name of item with details of specification	Tentative quantity
1 (a)	Anti-Riot Chest Guard (upper body protection front and back) in three sizes i.e. Front 50cm to 80 cm, back 30cm to 50 cm and chest 35 to 40 cm with durable EVA Foam and plastic plates encased in khaki rigging to give maximum flexibility and full protection at the time of riot control. It should be fully adjustable, shoulder and waist strap, use hook and loop fasteners for comfortable and snug fit, safely absorb blows delivered with blunt object without passing the impact to the wearer.	5000 nos
(b)	Chest Guard made of high quality Khaki cloth size 80 cm front , 60 cm back and chest free size polycarbonate sheet in front and back having thermoformed grooves border all round to give extra strength protection against brick, batting, stone pelting, cane/knife attacks.
2 (a)	Knee and Shin protect guard 60 cm , in khaki colour with contour padding which can provide comfort and protection, adjustable, made of foam and nylon shell with straps.	5000 nos.
(b)	Shin guard having polycarbonate shell shin protector with interior leg brace support to be fasten with three Velcro spandex closures on the back of leg for complete square fit.
3	Bucket iron galvanized size 16 of 20 gauge	200 nos.
4	Tub iron ended galvanized 20 gauge of 36 inch Dia.	100 nos.
5	Tiffin carrier Aluminium medium size having 4 bowls	100 nos
6	Thermal jar stainless steel of 10 ltrs capacity	100 nos.

Group II

S.No

Name of item with details of specification

Tentative quantity

Tent Store size 15m x 6m inside height 4.5 M complete with all components provided 3 ridge poles made of aluminium pipe and 04 standing poles made of steel pipe: -

i. Outer fly: Made of two fold cloth, outer layer made of waterproof canvas mineral khaki as per IS No.1424/83 or latest year variety No 3 and inner lining of blue dosuti as per IS No.179/1980 (variety iv).

ii. Inner fly: Made of two fold cloth, outer layer made of waterproof canvas mineral khaki as per IS 1424/83 or latest year and Inner lining scoured Dosuti as per IS:179/1980 (variety iv).

iii. Kanat made of three fold dosuti cloth, outer layer mineral khaki, middle layer line dosuti, inner layer scoured dosuti as per IS-179/1980(variety-iv)

iv. Each wall shall be 814 cm in length and 213 cm in height. The walls shall consist of 3 quilted folds of dosuti, the outer folds khaki, middle blue, and the inner scoured.

Tent store shall comprise of following accessories:-

1) Fly outer.	2) Fly inner
3) Corner walls detachable 4 Nos.	4) Middle wall detachable 2 Nos.
5) Tent ridge poles 3 Nos,	6) Tent standing poles 4 Nos.
7) Salitah bag 3 Nos,	8) Tent mallet iron 1 no.
9) Tent poles upright 60 nos	10) Pegs: All iron.

50 nos.

Tent Double fly size 16’ x 16’{4.85M x 4.85m} height in centre 2.40M, height of side walls 0.75M:- complete with all accessories and packing material-

a) Outer fly: Made of two fold cloth, outer layer made of waterproof canvas Mineral Khaki as per IS No: 1424/1983 or latest year variety No: 3 and inner lining of blue dosuti as per IS. No. 179/1980 (variety iv).

b) Inner fly: Made of two fold cloth, outer layer made of waterproof Canvass mineral Khaki as per I.S 1424/83 and inner lining scoured Dosuti as per I.S 179/1980.

c) Cotton ropes: specification No: IS: 2452:1985 of diameter 10 mm too thick.

d) Cotton tape newar: as per I.S.I specification No: IS: 1985:1982 width 50 mm.

e) Tent Double fly shall comprise of following accessories:

i) 1 Outer fly.

ii) 1 Inner fly.

iii) 3 standing poles of Aluminium:

iv) 2 ridge poles of Steel.

v) 1 iron hammer weight 1 kg confirming to type of 3 or IS 841/83.

vi) 22 Nos iron pegs 1½ feet long and Iron Pin Small 9”long.

All raoties packed in a jute canvas. Salitah bags for all accessories for transit and storage.

300 nos.

Tent Private MK-III dimension outer 6M x 6M x 3.15M,complete with all accessories and packing material:-

a)	Outer fly:- Made of two fold cloth, outer layer made of waterproof canvass Mineral Khaki as per IS specification No: 1424/1983 variety No.3 or latest year and inner lining of blue dosuti as per IS:179/1980 (variety iv).
b)	Inner fly:- Made of two fold cloth, outer layer made of waterproof Canvass mineral Khaki as per I.S 1424/83 and inner lining scoured Dosuti as per I.S 179/1980.
C)	Walls and Pardhas: One layer each of canvass and Dosuti consisting of 3 walls. Outer layer of Khaki waterproof canvass and Blue dosuti of above mentioned specifications. i) The walls of above tents should be detachable of 168 cm height outer cloth of khaki canvas as per above specifications ii) The wall should have a small window on each side at corner. iii) Cotton ropes: as per I.S. a specification with IS: 2452:1985 of diameter 20 mm. iv) Cotton tape newar as per ISI specifications No: IS: 1895:1982 width 50 mm.
e)	Other accessories and workmanship: Should be as per ISI Specification No: IS: 7609:1988
f)	The accessories of above tent should be as under i 1 outer fly. ii 1 inner fly. iii 4 walls. iv 1 iron hammer weight 1kg conforming to type 3 or IS 841/83. v 40 Nos. iron pegs of 1 ½ feet and Iron pins 9” long vi Standing poles: Aluminium.
g)	Pardhas with standing poles wooden: As per I.S.I specifications No: IS: 7344:1974
Packing in a jute canvas Salitah bag for accessories and second bag for tents.

50 nos.

Shamiyana canopy frame type semi circular shape size 12 meters length, 9 meters width and 2.40 meters height: Canopy made of heavy duty steel pipe with side Poles covered with waterproof canvass of mineral khaki as per I.S Specification No.1424/83 variety No. 3, with Special proofed canvass as per IS specification No. 6803/1972, inside made of beautiful printed design cloth of Dosuti as per I.S No.179/1980. The side walls of canopy shall be made same as per Shamiyana. The Shamiyana should be complete with all accessories, components, 47 steel poles in all including 06 inner steel poles additionally with Shamiyana for its tight and smooth erection to avoid storage of rainy water etc and required Iron pegs.

The Shamiyana should complete with all accessories and components.

50 nos.

POLICE                                           HEADQUARTERS                    J&K                                           SRINAGAR

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TERMS AND CONDITIONS of NIT   12 OF 2008

Dated:   26 / 08 /2008

1.      The tenders should be submitted in properly sealed envelope in two parts one part containing rate offer/earnest money and other part containing sample/s affixed with sealing wax and seal of the firm;

2.      The rate/s tendered should (both in words and figures) be F.O.R. Central Store, Gulshan Ground Jammu/ Central Store, Zewan, Srinagar;

3.      Tenders should be filled in clearly and with one ink. No cuttings/alterations/ over-writings should be made in the tender. Correction, if any, be done clearly and properly initialled. No telegraphic/ conditional tender shall be accepted.

4.      No conditional tender will be accepted/ entertained. It will be summarily rejected. No other condition than those mentioned (in the terms set-forth) will be entertained;

5.      The tender must be accompanied by the earnest money as clearly specified, only in the form of CDR/FDR from a Nationalized/ Scheduled Bank, pledged in the name of IGP(Hqrs.) PHQ. No Cash/Cheque or demand draft/postal order will be entertained. The earnest money in the case of unsuccessful tenderer shall be refunded after final acceptance of the contract/rate where as in the case of successful tenderers it will be adjusted towards the security money (required to be deposited) for due performance of the agreed contract, performance warranty period;

6.      The successful tenderers shall have to draw an agreement and deposit Security @ 5% of the value of the supply order or Rs. 50000/- (in lump Sum) which ever is less for the due performance of the contract. The security Money will be refunded after satisfactory completion of the agreed contract to the entire satisfaction of this Headquarters. No interest shall be paid by the department on such deposits. The charges on stamps etc. (cost of documents in totality) shall be borne by the supplier while executing the agreement;

7.      Payment shall be made by the purchasing officer against each consignment delivered inspected, accepted and properly brought on stock in the concerned stock registers of the Department. No advance payment shall be made;

8.      Remittance charges (Bank Commission) on payment made to the firms will be borne by the suppliers. The charges of stamp etc. shall be paid by the supplier while executing the agreement.

9.      The approved supplier shall be deemed to have fully understood the conditions, specifications, size, patterns, make etc. of the article/s etc. to be supplied and in case of any doubt may seek clarification;

10.    As soon as the acceptance of the tender is communicated to the successful tenderers, the contract shall be binding on him. The earnest money of the tenderer who backs out or withdraw his tender or fails to abide by it after acceptance thereof is communicated/posted to him shall be forfeited besides other penal remedies that may be available to the Govt. of the J&K under the law for the time being in force in the State of J&K.

11.(a)            If after the registration/placement of orders/execution of the agreement and formally depositing the security money, the tenderer backs out or fails to supply the goods, the security deposited will be forfeited besides any other remedy, that may be available to the department under the law for the time being in force in the State;

(b)- The formal deed incorporating the terms of the contract will be executed by the successful tenderer immediately. Failure to execute such bond/deed shall not however prevent the contract from being enforced against him. Any loss sustained by the Govt. as a result of re-tendering the contract shall be recovered from the defaulter, besides other penal measures;

(c)- Any sum of money payable or due to the supplier including deposits returnable to him shall be appropriated by the purchaser / Government and set off against any claim of the Govt. / purchaser as first charge, if so required.

(d)- Goods shall be delivered (as per instructions in supply order) either at Police Central store, Gulshan Ground, Gandhi Nagar, Jammu or Police Central Store, Zewan, Srinagar duly packed in wooden case/s in perfect condition. The supplier if he so desires may insure the goods against loss of theft, destruction, damages by the natural calamity loss by exposure to weather or other wise viz. war rebellion, riot etc. The insurance charges will have to be borne by the supplier and the department shall not be required to pay such charges if incurred;

(e)- If the successful tenderers fails to supply the goods of the prescribed specification or fails to deliver the goods within the stipulated period as specifically mentioned in the supply order, the Department shall be at liberty to arrange supplies by re-tendering or other wise. The purchase officer may give fifteen days notice to the approved supplier in writing to make supplies good. In case of complaints / failure/negligence or contravention, the purchasing officer shall be lawfully entitled to retain any supply, the balance (which may be due to contractor/vendor etc) or forfeit the amount of the security money deposited by the supplier to make good the loss sustained or excess cost incurred by the state in arranging of the supplies and other remedies that may be available to the department, under the law for the time being in force in the state;

12.    All legal proceedings arising out of any dispute between the parties hall have to be instituted in the Courts situated in Jammu and Srinagar and not elsewhere;

13.    The successful tenderers shall arrange supplies within the period mentioned in the supply orders. The period of delivery and validity can however be extended, at absolute discretion of this Hqrs. provided sufficient reasons/justification are given by the supplier in such individual cases;

14.    The contract/supply order can be repudiated at any time if the supplies are not made according to satisfaction of the department. It shall be at the absolute discretion of the Department to ask for replacement in lieu of rejected supplies and the vender can not demand same as a matter of right, though he can make a representation to the effect.

15.    The tenderer has to mention in his offer the minimum onsite warranty of the product. Training, handling, operational manual should be supplied with each equipment. The stores supplied should be strictly in accordance with the approved sample, which can be seen by the intending tenderers in the central stores Jammu/Central Stores Srinagar;

16.    The supplier shall not sublet the contract or any part thereof to any other agency;

17.    The quality of the material supplied should conform with the approved sample/s and the specification mentioned in the supply order;

18.    The tenderer should sign each page of the tender and at the end;

19.   The decision of the accepting authority shall be final as to the quality of stores and shall be binding on the supplier. In case the articles supplied are not according to the approved sample they shall be rejected and made good by the replacement. The loss caused as per rejection/replacement of the supplies shall be entirely borne by the supplier. The rejected articles shall be lifted by the supplier within one week from the date of information of the rejection. The department shall in no case be responsible for any loss or damage that may occur to the rejected stores while these are in the premises;

20.    The suppliers shall be responsible for the proper packing of the supplies so as to avoid damage under normal conditions of transport by Sea, Rail Road or Air and deliver the material in good condition to the consignee at the destination. In the event of any loss damage, breakage, leakage or shortage, the supplier shall be liable to make good the loss and shortage found at the time of checking/inspection of material by the consignee. No extra cost on such account shall be admissible.

21.    The payees receipt should be in machine number;

22.    The rates quoted shall remain in force up to 31.12.2009;

23.       The Department reserves the right to add to/ suitably modify the terms and conditions (without prior notification) as per exigencies and hence above should not be construed as all inclusive.