Jammu & Kashmir Police - Working for peace

For and on behalf of the Governor J&K State, sealed tenders are invited from original manufacturers, approved/authorised dealers and registered firms, affixing revenue stamp worth Rs 5/- duly sealed with sealing wax and stamp of the tenderer, for the supply of uniform items as specified in Annexure “1” Group A, B, C and Annexure “2” Group A, B, C, D, to this NIT.

2- The tenders should be properly sealed and addressed to IGP (Hqrs) C/O Director General of Police, J&K Srinagar. The tender envelops should be super scribed “TENDER FOR GROUP A/B/C of Annexure-1, and Group A/ B/ C/ D of Annexure 2 of NIT NO. 10 of 2008 as the case may be. The tenders may be sent by post well in time or delivered personally which ever is convenient to the tenderer. No telegraphic tender shall be accepted.

3. The tender offers alongwith specification/s duly accepted by tenderer shall be received by Police Headquarters J&K at Srinagar on or before 02.08.2008 upto 1600 hours. The tenders received after the expiry of prescribed period will not be entertained and shall be liable for rejection. The sample/s shall be received at Police Central Stores Zewan Srinagar only on or before 02.08.2008 upto 1600 hours.

4- The tenders will be opened on 04.08.2008 at 1100 hours at Police Headquarters J&K Srinagar in presence of intending tenderers who may choose to be present. In case of unforeseen circumstances, the date of opening will be next working day.

5- The intending tenderer/s will have to send the Earnest Money only in shape of CDR / FDR equivalent to 2 % of the total value of the contract or Rs.50,000/- (in lump sum) which ever is less against each annexure of the NIT pledged to IGP (Hqrs.) PHQ J&K with the tender offer, failing which the tender shall be liable for rejection. However, J&K Govt. rules with regard to furnishing of EMD in respect of SSI units (Registered) shall be applicable in letter and spirit. The Government/ Semi Govt. or similar other concerns, claiming exemption from the payment of EMD shall have to append duly authenticated orders, certificate etc. from competent authority supporting their claims.

6- The tender fee has been fixed at Rs. 1000/- which should accompany the tender offer in the shape of a crossed demand draft favouring Chief Accounts Officer PHQ, J&K payable at Srinagar. The tender fee is not refundable and the same will be deposited in the Govt. Treasury under Head 0055-Police for the year 2008-09. The tender offer will not be considered without tender fee. However the Govt./Semi-Govt. concerns of the J&K State claming exemption should append authenticated orders, certificates etc. issued by competent authority in support of their claim.

7- The local SSI unit/s as per current Govt. rules are required to pay only 50% of the amount of prescribed earnest money or Rs.5000/- which ever is lower. However, the permanent SSI unit registration certificate duly authenticated shall have to be furnished with the tender by the SSI unit/s. In absence of the said certificate, benefits of the SSI unit/s will not be allowed.

8- The rate/s etc. quoted against this NIT shall be valid till 30^th June 2009. The rate/s so quoted should be inclusive (calculation to be shown separately) of all leviable duties, taxes, State entry tax, VAT, toll tax, freight. Insurance, Octroi etc to the point of delivery and F.O.R. destination i.e. Police Central Stores, Jammu/ Srinagar. The firm quoting their rate/s for any other destination as asked for in the NIT shall be liable for rejection. No escalation of rates will be allowed during the validity period i.e. upto 30.06.2009. The successful tenderer shall have to make the supplies within the stipulated period as would be mentioned in the supply order. The rate/s quoted should be written both in figures and words and free from over writings, cuttings and alterations.

9. Minimum onsite warranty of the product should be given alongwith Make, Model, Pattern and Size of the item/s quoted for. The firm shall have to give live demonstration of the product at PHQ (wherever necessary) as and when required. The firm shall also be liable for free installation/ commissioning and on site training, where ever required. The firm shall also provide expected life of the product, availability of spares after onsite warranty, details of service centres/ authorised service professionals, certificate of IS specifications/ ISI mark etc., (wherever applicable), and other certificates, if any, alongwith tender documents. However, annexation of appendixes of unnecessary papers, documents, certificates etc. should be avoided.

10. The intending tenderer/s should furnish tender/s in two parts, one part containing rate offer, earnest money , supporting test report of the sample indicating composition / ingredient / strength / texture etc. of the material used in the item/s from Govt./Semi Govt./Govt. recognized/ approved laboratories, test houses of repute etc and the other part containing sample/s which should bear the quality/ manufacturer’s name prominently. The test report/s:-

(i) Should be furnished in original, duly typed having (no overwriting, cutting, alteration, signed, stamped and sealed by the authorized signatory/ies. The test report/s should be current;

(ii) should bear the full name, address, phone/fax no., designation of the authorised signatory/ies;

(iii) should include duly attested copy of certificate of recognition/ approval from Govt./ appropriate authority;

(iv) Is/are required to be furnished compulsorily in respect of all items mentioned in Annexure 1 Group A to C of the NIT. For other items, they are not mandatory.

(v) At the discretion of this Hqrs, may be subjected to scrutiny, verification etc. to establish the bonafide and authenticity. This Hqrs. also reserves the right to get the sample/s retested from any other laboratory/ test house etc;

(vi) should be complete in all respects and either incomplete or without test report/s, the tender offer/s are liable for rejection;

(vii) should make a mention of tested sample/s alongwith mark of identification on such test sample which should then be properly marked alongwith stamp/signature (of authorised signatory/ies) of the laboratory/test house etc

11- A maximum of three samples and rates from one tenderer will be accepted for every item tendered for. No multiple samples or alterations of this condition in any way will be accepted.

12- Certificate regarding quoted rates being minimum as applicable to Govt. departments should be furnished.

13- The successful tenderer shall have to enter into an agreement on prescribed proforma ( not later than 25 days of the issue of supply order) with the Department for due performance of the contract.

14. The tenderer is required to furnish an authenticated copy of Sales Tax/ VAT clearance certificates (alongwith the tender offer or at the time of payments) for the current year or for previous financial year. The PHQ shall be at liberty to put to scrutiny, verification etc. the STCC so furnished by the successful tenderer.

15- The quantities indicated in the tender Notification are tentative and this Headquarters reserves absolute rights to change the same without any prior notification upto the validity of rate contract of this NIT.

16- The authority/authorities reserve absolute powers to reject or accept any tender or part thereof without assigning any reason and without any legal obligations. Any clause incorporated in the tender (contradicting the NIT) in any way shall make such offer liable for rejection.

17- Copies of terms and conditions can be had on any working day (during office hours) from AIG (Prov/Tpt) Police Headquarters J&K or offices of DIG of Police Jammu/ Srinagar or SSP J&K CID Cell, 2 Kotla Lane, New Delhi.

1.	Boot Ankle Black for general purposes, superior rubber sole, and upper made of full original Zug grained leather with cotton laces size 6-11 (Direct Moulded Sole) Conforming to IS-7568/1975	20000 pairs
2.	Boot Ankle Black with leather sole for general purposes upper made of Zug grained full leather chrome fitted with rustles toe and heel tips with 16 nails (flat round type) with full chrome black cotton laces size 6-11 conforming to IS No. 583/1994	10000 pairs
3.	Shoes canvas white (PT Shoes) assorted size with laces conforming to IS No. 3735/1996	30000 pairs
4.	Boot combat rubber (snow boot) white with laces assorted size. As per Specification IND/TC/3839(b)	10000 pairs
5.	Canvass Boot Rubber Ankle High assorted size (6-10) O.G. Colour with laces conforming to IS No. 3736/1995 read with Amendment No. 03 of September, 2003.	30000 pairs
6.	Boot Brown Ankle High with rubber sole and cotton laces for NGO’s assorted size. (Direct moulded sole)	3000 pairs
7.	Boot Ankle Brown leather for general purposes upper made of Zug grained full leather chrome fitted with rustles toe and heel tips with 16 nails (flat round type) with full chrome black cotton laces size 6-11 conforming to IS No. 583/1994	1000 Pairs
8.	Boot Ankle Black with rubber sole and cotton laces for women police. (Direct Moulded Sole)	500 Pairs
9.	Boot Ankle Black with leather sole for general purposes upper made of Zug grained full leather chrome fitted with rustles toe and heel tips with nails (flat round type) with full chrome black cotton laces for lady police	1000 pairs

Mosquito Net Khaki Polyester/ Polyamide, square / round mesh size 200cm x 102 cm X 169 cm high including 46 cm border cloth conforming to IS No. 14953/2001.

10000 Nos.

Sleeping Bags Army pattern OG Colour large size outer made water repellent , inside filled with kapok and are quilted, inner lining flannelette brown approximate weight 5 Kgs and length 2.25 mtrs, width 86 cm at chest.

15000 Nos.

Coat water proof khaki with detachable Hood for upper & Lower subordinates, width of bottom 122”, bottom plate at the edge of collar = 48”, length of centre and back from bottom to edge of collar = 56 ½ “.

10000 Nos.

Coat Parka Jacket O.G Colour type size 4&5 (detail enclosed at Annexure “Y”) outer made as per the following specification:-

i)	Outer:-	Water Proof Cloth
ii)	Cap (Hood):-	Detachable with Zip (Superior)
iii)	Front Pockets:-	Upper two and Lower two with flaps
iv)	Front:-	Open with metallic Zip (superior) and buttons
v)	Cuffs:-	Adjustable with flaps and buttons
vi)	Inner Lining:-	Full lining of Angola and Fur attached.

20000

Nos.

Coat Parka Jacket type Sky blue size 4&5 (detail enclosed at Annexure “Y”) outer made as per the following specification:-

vii)	Outer:-	Water Proof Cloth
viii)	Cap (Hood):-	Detachable with Zip (Superior)
ix)	Front Pockets:-	Upper two and Lower two with flaps
x)	Front:-	Open with metallic Zip (superior) and buttons
xi)	Cuffs:-	Adjustable with flaps and buttons
xii)	Inner Lining:-	Full lining of Angola and Fur attached.

200

nos.

Cotton tape Newar white 65mm wide fast knit made of good quality yarn as per I.S. Specification No. 1895-1982.

20000

kgs.

Name of item with details of specification

Tentative Qty.

Tarpaulin made from Common Water Proof canvass Khaki/Light brown with hooks joints provided with Indian sisal rope lashing each 1.2 m long sliced through eyelets to length 12 cm, size 8.5 m x 5.5 m. No. of eyelets 24 ( two at each corner) No. of lashings 20, for buses and trucks as per I.S Specification No.1422-1983 variety No. 1.

Note:- The rates of Tarpaulin be quoted in Square meters also.

200

nos.

Tarpaulin 5mtrx3mtrs No of eyelets 24, (2 at each corner) No of lashings 20 with eyelets 12, lashing 10 for TATA 407 Soft Top as per I.S Specification No.1422-1983 variety No. 1.

200

nos.

1.	Boot polish black 40 Grams Tin	50000 tins
2.	Boot Polish brown 40 Grams. Tin	8000 tins
3.	Boot brush 1 piece	25000 nos.
4.	Formation sign insignia “Eagle” 6Cm x 6.5 Cm Red and blue eight shields, Zari Embroided.	10000 Nos.
5.	“Insignia” J&K Police culled from colours, width 6cm, length of centre 6cm, Zari Embroided to be worn atop the name plate on the right side of the uniform.	20000 Nos.
6.	Thalies stainless steel medium size	10000 Nos.
7.	Glass Stainless Steel medium size	10000 Nos.

1.	Pack Web WE Pattern Sulphur Khaki complete with supporting strips	5000 Nos.
2.	Haver Sack WE pattern Sulphur Khaki with strips Left and right.	5000 Nos.
3.	Anklet Web Battle dress Sulphur Khaki	5000 prs.
4.	Pouches basic Ammunition WE Sulphur Khaki	5000 prs.
5.	Sling AK-47 sulphur khaki	4000 nos.
6.	Sling rifle SLR sulphur khaki	10000 nos.
7.	Belt Waist Plastic Khaki with Clasp JKP/JKAP	15000 nos.

POLICE HEADQUARTERS J&K SRINAGAR