1.   

For and on behalf of the Governor J&K State, sealed tenders are invited from original manufacturers, approved authorised dealers and registered firms, affixing revenue stamp worth Rs 5/- duly sealed with sealing wax and stamp of the Tenderer, for the supply of Armoury Machine/Armoury Tools/ Rifle/Linsed Oil, as specified in Annexure “A” of this NIT.

2.   

The tenders should be properly sealed and addressed to DIG (Admn.) C/O Director General of Police, J&K Jammu. The tender envelops should be super scribed “TENDER FOR Armoury Tools/cleaning material of NIT NO. 02 of 2008 as the case may be. The tenders may be sent by post well in time or delivered personally which ever is convenient to the tenderer. No telegraphic tender shall be accepted.

3.   

The Tender offers along with specification/s duly accepted by Tenderer shall be received by Police Headquarters J&K Jammu on or before 10.03.2008 up to 1500 hours. The samples, wherever asked for, should also be deposited within the last date of receipt of Tenders. Tenders along with the samples received after the expiry of prescribed period will not be entertained. A copy of NIT duly signed and sealed by the Tenderer, shall be enclosed with the tender document, in token of having fully understood the terms & conditions of NIT.

4.   

The tenders will be opened on 12.03.2008 at 1100 hours at Police Headquarters J&K Jammu in presence of intending tenderers who may choose to be present. In case of unforeseen circumstances, the date of opening will be next working day.

5.   

The intending Tenderer/s will have to send the Earnest Money only in shape of CDR / FDR equivalent to 2 % of the total value of the contract or Rs.50, 000/- (in lump sum) which ever is less pledged to DIG (Admn.) PHQ J&K with the tender offer, failing which the tender shall be liable for rejection. However, J&K Govt. rules with regard to furnishing of EMD in respect of SSI units (Registered) shall be applicable in letter and spirit. The Government/ Semi Govt. or similar other concerns, claiming exemption from the payment of EMD shall have to append duly authenticated orders, certificate etc. from competent authority supporting their claims.

6.   

The tender fees has been fixed at as Rs. 1000/- which should accompany the tender offer in the shape of a crossed demand draft favouring Chief Accounts Officer PHQ, J&K payable at Jammu. The tender fee is not refundable and the same will be deposited in the Govt. Treasury under Head 0055-Police tender fee for the year 2007-08. The tender offer will not be considered without tender fees. However the Govt. /Semi-Govt. concerns of the J&K State claming exemption should append authenticated orders, certificates etc. issued by competent authority in support of their claim.

7.   

The local SSI units as per current Govt. rules are required to pay only 50% of the amount of prescribed earnest money or Rs.5000/- which ever is lower. However, the permanent SSI unit registration certificate duly authenticated shall have to be furnished with the tender by the SSI units. In absence of the said certificate, benefits of the SSI units will not be allowed.

8.   

The rates etc., quoted against this NIT shall be valid till 31.03.2009 The rates so quoted should be inclusive (calculation to be shown separately) of all Leviable duties, taxes, State entry tax (at present rate of State Entry Tax is 12.5%) VAT, Custom duty (amount and %age of custom duty to be indicated against each item, if applicable), toll tax, freight. Insurance, Octroi etc. to the point of delivery and F.O.R. destination i.e. Police Central Stores, Gulshan Ground Jammu and Zewan Srinagar, Kashmir. The firm quoting their rate for any other destination as asked for in the NIT shall be liable for rejection. No escalation of rates will be allowed during the validity period i.e.  up to 31.03.2009. The successful Tenderer shall have to make the supplies within the stipulated period as would be mentioned in the supply order. The rates quoted should be written both in figures and words and free from over writings, cuttings and alterations

9.   

Minimum onsite warranty of the product should be given along with Make & Model, pattern and Size of the item quoted for. The firm shall have to give live demonstration of the product as and when required. The firm shall also be liable for free installation/commission and on site training, where ever required. The firm shall also provide expected life of product, availability of spares after onsite warranty, details of service centres/authorised service professionals, certificate of IS specifications/ISI documents. However, annexation of appendixes of unnecessary papers, documents, certificates etc should be avoided.

10.              

The intending tenderer/s should furnish tender/s in two parts, one part containing rate offer and  earnest money and other part containing sample/s  ,which should bear the quality/manufacture’s name prominently

11.              

A maximum of three samples and rates per item from one tenderer will be accepted for every item tendered for. No multiple samples or alterations of this condition in any way will be accepted.

12.              

Certificate regarding quoted rates being minimum as applicable to Govt departments should be furnished

13.              

The successful Tenderer shall have to enter into an agreement on prescribed proforma ( not later than 25 days of the issue of supply order)  with the Department for due performance of the contract.

14.              

The Tenderer is required to furnish an authenticated copy of Sales Tax/ VAT clearance certificates (alongwith the tender offer or at the time of payments) for the current year or for previous financial year. The PHQ shall be at liberty to put to scrutiny, verification etc. the STCC/VAT clearance certificate so furnished by the successful Tenderer.

15.              

The quantities indicated in the tender Notification are tentative and this Headquarters reserves absolute rights to change the same without any prior notification upto the validity of rate contract of this NIT.

16.              

The authority/authorities reserve absolute powers to reject or accept any tender or part thereof without assigning any reason and without any legal obligations. Any clause incorporated in the tender (contradicting the NIT) in any way shall make such offer liable for rejection.

17.              

Copies of terms and conditions can be had on any working day (during office hours) from AIG (Provision/Welfare) Police Headquarters J&K, Jammu, DIG of Police CKR Range, Srinagar, or SSP J&K CID Cell, New Delhi. The NIT is also available on Website www.jandkpolice.org  

            DIG (Admn.)

For Director General of Police,

                  J&K-Jammu