POLICE HEADQUARTERS J&K
SRINAGAR
***
TERMS AND
CONDITIONS of NIT 07 OF 2008
Dated:
09 / 07 /2008
1.
The tenders should be submitted in properly sealed envelope in two parts one
part containing rate offer/earnest money and other part containing sample/s
affixed with sealing wax and seal of the firm;
2.
The rate/s tendered should (both in words and figures) be F.O.R. Central
Store, Gulshan Ground Jammu/ Central Store, Zewan, Srinagar;
3.
Tenders should be filled in clearly and with one ink. No
cuttings/alterations/ over-writings should be made in the tender.
Correction, if any, be done clearly and properly initialled. No telegraphic/
conditional tender shall be accepted.
4.
No conditional tender will be accepted/ entertained. It will be summarily
rejected. No other condition than those mentioned (in the terms set-forth)
will be entertained;
5.
The tender must be accompanied by the earnest money as clearly specified,
only in the form of CDR/FDR from a Nationalized/ Scheduled Bank, pledged in
the name of IGP(Hqrs.) PHQ. No Cash/Cheque or demand draft/postal order will
be entertained. The earnest money in the case of unsuccessful tenderer shall
be refunded after final acceptance of the contract/rate where as in the case
of successful tenderers it will be adjusted towards the security money
(required to be deposited) for due performance of the agreed contract,
performance warranty period;
6.
The successful tenderers shall have to draw an agreement and deposit
Security @ 5% of the value of the supply order or Rs. 50000/- (in lump Sum)
which ever is less for the due performance of the contract. The security
Money will be refunded after satisfactory completion of the agreed contract
to the entire satisfaction of this Headquarters. No interest shall be paid
by the department on such deposits. The charges on stamps etc. (cost of
documents in totality) shall be borne by the supplier while executing the
agreement;
7.
Payment shall be made by the purchasing officer against each consignment
delivered inspected, accepted and properly brought on stock in the concerned
stock registers of the Department. No advance payment shall be made;
8.
Remittance charges (Bank Commission) on payment made to the firms will be
borne by the suppliers. The charges of stamp etc. shall be paid by the
supplier while executing the agreement.
9.
The approved supplier shall be deemed to have fully understood the
conditions, specifications, size, patterns, make etc. of the article/s etc.
to be supplied and in case of any doubt may seek clarification;
10.
As soon as the acceptance of the tender is communicated to the successful
tenderers, the contract shall be binding on him. The earnest money of the
tenderer who backs out or withdraw his tender or fails to abide by it after
acceptance thereof is communicated/posted to him shall be forfeited besides
other penal remedies that may be available to the Govt. of the J&K under the
law for the time being in force in the State of J&K.
11.(a)
If after the registration/placement of orders/execution of the agreement and
formally depositing the security money, the tenderer backs out or fails to
supply the goods, the security deposited will be forfeited besides any other
remedy, that may be available to the department under the law for the time
being in force in the State;
(b)-
The formal deed incorporating the terms of the contract will be executed by
the successful tenderer immediately. Failure to execute such bond/deed shall
not however prevent the contract from being enforced against him. Any loss
sustained by the Govt. as a result of re-tendering the contract shall be
recovered from the defaulter, besides other penal measures;
(c)-
Any sum of money payable or due to the supplier including deposits
returnable to him shall be appropriated by the purchaser / Government and
set off against any claim of the Govt. / purchaser as first charge, if so
required.
(d)-
Goods shall be delivered (as per instructions in supply order) either at
Police Central store, Gulshan Ground, Gandhi Nagar, Jammu or Police Central
Store, Zewan, Srinagar duly
packed in wooden case/s in perfect condition. The supplier if he so desires
may insure the goods against loss of theft, destruction, damages by the
natural calamity loss by exposure to weather or other wise viz. war
rebellion, riot etc. The insurance charges will have to be borne by the
supplier and the department shall not be required to pay such charges if
incurred;
(e)-
If the successful tenderers fails to supply the goods of the prescribed
specification or fails to deliver the goods within the stipulated period as
specifically mentioned in the supply order, the Department shall be at
liberty to arrange supplies by re-tendering or other wise. The purchase
officer may give fifteen days notice to the approved supplier in writing to
make supplies good. In case of complaints / failure/negligence or
contravention, the purchasing officer shall be lawfully entitled to retain
any supply, the balance (which may be due to contractor/vendor etc) or
forfeit the amount of the security money deposited by the supplier to make
good the loss sustained or excess cost incurred by the state in arranging of
the supplies and other remedies that may be available to the department,
under the law for the time being in force in the state;
12.
All legal proceedings arising out of any dispute between the parties hall
have to be instituted in the Courts situated in Jammu and Srinagar and not
elsewhere;
13.
The successful tenderers shall arrange supplies within the period mentioned
in the supply orders. The period of delivery and validity can however be
extended, at absolute discretion of this Hqrs. provided sufficient
reasons/justification are given by the supplier in such individual cases;
14.
The contract/supply order can be repudiated at any time if the supplies are
not made according to satisfaction of the department. It shall be at the
absolute discretion of the Department to ask for replacement in lieu of
rejected supplies and the vender can not demand same as a matter of right,
though he can make a representation to the effect.
15.
The tenderer has to mention in his offer the minimum onsite warranty of the
product. Training, handling, operational manual should be supplied with each
equipment. The stores supplied should be strictly in accordance with the
approved sample, which can be seen by the intending tenderers in the central
stores Jammu/Central Stores Srinagar;
16.
The supplier shall not sublet the contract or any part thereof to any other
agency;
17.
The quality of the material supplied should conform with the approved
sample/snd the specification mentioned in the supply order;
18.
The tenderer should sign each page of the tender and at the end;
19.
The decision of the accepting authority shall be final as to the quality of
stores and shall be binding on the supplier. In case the articles supplied
are not according to the approved sample they shall be rejected and made
good by the replacement. The loss caused as per rejection/replacement of the
supplies shall be entirely borne by the supplier. The rejected articles
shall be lifted by the supplier within one week from the date of information
of the rejection. The department shall in no case be responsible for any
loss or damage that may occur to the rejected stores while these are in the
premises;
20.
The suppliers shall be responsible for the proper packing of the supplies so
as to avoid damage under normal conditions of transport by Sea, Rail Road or
Air and deliver the material in good condition to the consignee at the
destination. In the event of any loss damage, breakage, leakage or shortage,
the supplier shall be liable to make good the loss and shortage found at the
time of checking/inspection of material by the consignee. No extra cost on
such account shall be admissible.
21.
The payees receipt should be in machine number;
22.
The rates quoted shall remain in force up to 30.06.2009;
23.
The Department reserves the right to add to/ suitably modify the terms and
conditions (without prior notification) as per exigencies and hence above
should not be construed as all inclusive.
